An AI-accelerated Bookkeeping Virtual Assistant who handles invoicing, reconciliation, accounts payable & receivable, expense tracking, and a structured month-end close — so your books are review-ready before your accountant even asks.
No more scrambling on the 30th. Your VA runs a steady, predictable close all month long — here's the rhythm.
By the time month-end arrives, there's nothing left to scramble for — the close is already done.
From the first invoice to the month-end report package, your VA owns the day-to-day books so your accountant can focus on strategy and taxes.
Every entry, every reconcile — your Bookkeeping VA balances it.
AI handles the matching and data entry; your VA owns the judgment and the review. The result is a faster close without a single shortcut on accuracy.
Nothing matters more in bookkeeping than accuracy and trust. Here's how we protect both.
Every VA signs an NDA before access. Credentials live in encrypted vaults, scoped to view/limited roles where possible — revocable instantly.
Every entry and adjustment is logged. You can trace any number back to its source — no silent changes, ever.
Odd transactions and mismatches are surfaced to you immediately with context — never adjusted away quietly.
Your VA keeps the daily books clean and hands your accountant a review-ready package — they file taxes; we keep it tidy.
30-minute call. Share your accounting platform (read-only). We assess the state of your books and scope any catch-up.
Within 24 hours, matched with a VA fluent in your software. They learn your chart of accounts and workflow in week one.
Steady monthly cadence. Reconciled accounts. Faster closes. A clean package waiting for your accountant every month.
We were 4 months behind on our books. My VA caught us up in three weeks and we've closed on time every month since. My accountant actually thanked me.
Our month-end close went from 11 days to 4. The weekly cadence means there's never a pile-up. Cheaper than a part-time bookkeeper and twice as reliable.
The audit trail and discrepancy flags give me total peace of mind. I can see exactly what changed and why. For a law firm handling client funds, that's everything.
Most bookkeeping clients run on one of these three. Same transparent rates as every DedicatAide plan.
10 hrs · $13/hr extra
20 hrs · $12/hr extra
40 hrs · $11/hr extra
Multi-entity or heavy volume? Plans range up to $1,120/mo (160 hours). Compare all 6 plans →
No — and that distinction matters. A bookkeeping VA handles the day-to-day recording: invoicing, reconciliation, accounts payable/receivable, expense categorization, and month-end close prep. They keep your books clean and current so your CPA or accountant can file taxes and give strategic advice without untangling a mess first. We work alongside your accountant, not in place of them.
QuickBooks Online, QuickBooks Desktop, Xero, FreshBooks, Wave, Zoho Books, Sage, and NetSuite. We also handle Bill.com, Expensify, Dext, Gusto, Stripe, PayPal, and bank/credit-card feeds. If you use it, your VA likely already knows it — or learns it during the trial.
Every VA signs a strict NDA before access. Credentials are shared through encrypted vaults (1Password / Bitwarden) — never plain text. We use view/limited-access roles wherever possible, you control every permission, and access is revoked instantly on offboarding. Background checks available for sensitive accounts.
Yes. Your VA runs a structured month-end close: reconcile all accounts, chase outstanding items, categorize transactions, prepare draft P&L and balance sheet, and hand your accountant a clean, review-ready package. Most clients close 5–7 days faster after onboarding.
Absolutely — catch-up and clean-up work is one of our most common projects. Your VA reconstructs missing months, reconciles back-dated accounts, and gets you current, then keeps you there with a steady monthly cadence. We scope the catch-up hours upfront so there are no surprises.
Discrepancies are flagged to you immediately with full context — never silently adjusted. Your VA keeps an audit trail of every change, submits a short reconciliation summary each cycle, and recurring issues trigger a free quality review. Accuracy is the whole job; we treat it that way.